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Regardless of geography, web conferences permit presentations,
seminars, briefings, press conferences, lectures, training
classes and much, much more to take place. Individuals can share
files, graphics, charts, web pages, view slideshows, listen to
audio conferences and chat with others involved.
Users can be formed into queues in their own 'channels' and
listen to a master 'channel.'
For example, a company that has more than 5,000 employees can
host a company wide meeting via a web conference. Groups within
the corporation may be assigned to their own channel and
'speakers' will be broadcast to all channels.
This would allow groups to discuss what is heard and viewed, but
doesn't involve the renting of a space or the gathering together
of so many employees. Business operations also need not be
suspended for employees to attend such a meeting as many times
they simply generate information and do not require direct
response to the information offered.
Also, in the instances where there were people who were unable
to attend or want to review what was said at a later time, the
meeting can be logged and replayed in exact detail to allow
absent employees to be caught up. Web conferences have the
convenience of communication without the limitations imposed by
geography, number of attendees or even absences, which might
diminish the message being sent out.
Meetings such as a company wide one would require some planning
including the emailing of invitations to all participants,
setting up the audio conferencing, streaming videos and any
other media, like slideshows. This advance preparation is no
different than what would be required to host a meeting on grand
scale where the audience must be gathered into one location
rather than just present in their own offices.
Conferences that have fewer people can be started at any time,
whether just by opening a channel and inviting the available
into it or meeting at a standard time. Some companies even
employ an open channel conference between members of the same
group.
This allows cooperative response to dilemmas. In the instance of
a problem, the entire group can be alerted at once in order to
take action or offer advice. This availability is much like the
usage of instant messaging between co-workers or others whether
on-site or off.
Web conferences ensure time and cost effective methods for
corporate communication without hassle.
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